Create Unified External Mailbox

2014/07/14 15:43

How to create a unified external mailbox for salesmen to communicate with customers in foreign trade company?

Condition 1: Internet domain name.

Condition 2: Fixed Internet IP address.

You can use AAMail to create a share mail server. There are two common requirements in foreign trade companies, they are:

1) Using a unified external mail account to avoid the email address being frequently changed when communicate with customers.

2) Monitoring staff's incoming and outgoing mails, not only convenient for monitoring business dealings, but also to avoid leaking the confidential information.

To create a share mail server, you need to have a registered domain name in the Internet and the server must have a fixed IP address. The creation process can be divided into two parts, one is to set domain MX record, the other is to install and configure AAMail. Suppose that your mail domain is "share.com", the server's external IP address is "123.123.123.123", and the unified external email address is "sales@share.com".

Set Domain MX Record

1) Login the management webpage of your ISP domain service.

2) Set mail domain name MX Record (For details, please refer to "MX Record") (Normally, MX will take effect after about 8 hours).

3) Online testing domain MX tools: http://www.aamailsoft.com/mx.php, to detect whether the domain MX record has been correctly set or not.

Install and Configure AAMail

1) Install AAMail. For details, please refer to "Install AAMail Server".

2) If your server is connected after firewall, please pay attention to open port 25/110/80 in firewall. For details, please refer to "Enable AAMail Mail Server in Firewall".

3) If your server is connected after router, please pay attention to map port 25/110/80 in router. For details, please refer to "Enable AAMail Mail Server in Router".

4) Create mail domain "share.com" in AAMail (Please pay attention to click the "Domain type" combo box, and select "Share mail server mode").

5) Create "Special manager account". For details, please refer to "Create Special Manager Account".

6) Create "Special local staff account". For details, please refer to "Create Special Local Staff Account".